If you're a business owner or warehouse operator that uses UPS Worldship for your shipping processes, you may find yourself in need of printing two end of day reports. But why print two reports? And how can you do it? In this article, we'll guide you through the process step-by-step and explore the benefits of doing so. But before we dive in, let's first understand what the end of day process is in UPS Worldship.
Understanding the End of Day Process in UPS Worldship
The end of day process is essentially a summary of all the packages that you are shipping out for the day. At the end of each work day, you can run an end of day report in Worldship to ensure that all the packages that needed to be shipped that day were in fact shipped. You can view these reports on your computer screen, but some people prefer to print them out for reference and record-keeping purposes.
It is important to note that the end of day process is not the same as the shipment process. The end of day process simply confirms that all packages have been processed and are ready for shipment. The actual shipment process occurs when the packages are picked up by the carrier and begin their journey to their destination.
Additionally, the end of day process can also be used to generate shipping labels and other necessary documentation for international shipments. This documentation includes customs forms and commercial invoices, which are required for packages being shipped outside of the country. By running the end of day process, you can ensure that all necessary documentation is generated and included with the shipment, avoiding any delays or issues with customs clearance.
Benefits of Printing Two End of Day Reports in UPS Worldship
The primary benefit of printing two end of day reports in Worldship is that you have a physical copy for record-keeping and backup purposes. Printing two copies ensures that you have a second copy in case one gets lost or damaged.
Another benefit of printing two end of day reports in Worldship is that it allows for easier tracking and reconciliation of shipments. By having two copies, you can compare them to ensure that all shipments have been accounted for and that there are no discrepancies. This can save time and prevent errors in the shipping process.
When to Print Two End of Day Reports in UPS Worldship
You should always print two end of day reports if you're sending out a large number of packages or if you want to keep one copy for your own records and send another copy to somebody else. Basically, it's a good idea to print two copies anytime you want to ensure that you have a backup in case the original copy goes missing.
Another reason to print two end of day reports is if you're shipping high-value items. Having two copies of the report can help you keep track of the packages and ensure that they reach their destination safely. Additionally, if there are any issues with the delivery, having two copies of the report can help you provide proof of shipment and delivery.
It's also important to note that printing two end of day reports doesn't necessarily mean you have to print two physical copies. You can always print one copy and save the other as a PDF or other digital format. This can help you save paper and storage space while still ensuring that you have a backup copy of the report.
Step-by-Step Guide to Printing Two End of Day Reports in UPS Worldship
Here's how to print two end of day reports in Worldship:
- Open the UPS Worldship program on your computer.
- Click on the "End of Day" button located in the top left-hand corner of the screen.
- Select the "Process End of Day" option.
- Choose the date range for the packages you want to include in the report.
- Click the "OK" button to generate the report.
- Click on the "Print" button to open the print settings.
- In the "Number of Copies" field, enter "2".
- Click the "Print" button to print both copies of the report.
It's important to note that the end of day reports in Worldship are crucial for ensuring that all packages have been processed and shipped out for the day. These reports provide a summary of all the packages that were shipped, including the tracking numbers and the destination addresses.
Additionally, if you need to reprint the end of day reports at a later time, you can easily do so by accessing the "History" tab in the Worldship program. From there, you can select the date range for the reports you need and print them out again.
Customizing Your End of Day Reports in UPS Worldship
If you want to customize the information that is included in your end of day reports, you can do so by clicking on the "Custom Report" button in the End of Day window. From there, you can select which columns of information to include, change the report format, and create filters to display only specific packages.
Another way to customize your end of day reports is by creating a template. This allows you to save your preferred report settings and apply them to future end of day reports. To create a template, go to the "Reports" tab in the Worldship main menu, select "End of Day," and then click on "Templates." From there, you can create a new template and save your customized report settings.
It's important to note that customizing your end of day reports can help streamline your shipping process and provide you with the specific information you need. However, it's also important to ensure that all necessary information is included in the report, such as package weight and tracking numbers, to avoid any potential issues or delays in delivery.
Troubleshooting Common Issues with Printing End of Day Reports in UPS Worldship
If you encounter problems when trying to print your end of day reports in Worldship, there are a few things you can try:
- Check that your printer is properly connected and turned on.
- Ensure that you have the latest version of Worldship installed.
- Try restarting the Worldship program and your computer.
- If all else fails, contact UPS customer support for assistance.
How to Reprint End of Day Reports in UPS Worldship
If you need to reprint an end of day report for whatever reason, you can do so by following these steps:
- Open the UPS Worldship program on your computer.
- Click on the "History" button located in the top left-hand corner of the screen.
- Find the end of day report you want to reprint in the list of previously generated reports.
- Click on the "Print" button next to the report you want to reprint.
- Follow the same steps as before to print two copies of the report.
Advanced Tips and Tricks for Printing End of Day Reports in UPS Worldship
If you're a power user of Worldship and want to streamline your end of day report printing process, you might find these tips and tricks useful:
- Create a keyboard shortcut to quickly access the End of Day window.
- Save your custom report settings so you don't have to recreate them every time.
- Export your reports to a CSV file for easier data analysis.
- Use batch printing to print multiple end of day reports at once.
Other Important Reports to Run Alongside End of Day Reports in UPS Worldship
In addition to your end of day reports, there are a few other reports that you might find useful to run periodically:
- UPS Service Summary report - displays the number of packages shipped, the weight, and the total charges for each UPS service type.
- Package Level Detail report - provides detailed information on each package, including the weight, dimensions, and tracking numbers.
- Shipping Cost Comparison report - allows you to compare the shipping costs of different carriers.
Comparing End of Day Report Options: What Works Best for You?
There are a few different options to choose from when it comes to generating and printing end of day reports in Worldship. You can customize your reports to include only the information that you need, export your reports to different file formats, and set up batch printing to save time. Ultimately, the best option for you will depend on your specific needs and preferences.
Understanding the Different Types of End of Day Reports Available in UPS Worldship
There are several different types of end of day reports available in Worldship, including the End of Day Summary, the Package Level Detail report, and the Package Level Detail with Cost report. Each report provides different levels of detail and can be customized to include specific columns of information.
How End of Day Reports Help Streamline Your Shipping Processes
End of day reports can help you keep track of which packages have been shipped, ensure that all the necessary steps have been completed in the shipping process, and provide you with a record of your shipping activity for reference and analysis. By printing two copies of your reports, you can have a backup in case the original copy goes missing or gets damaged.
How to Use End of Day Reports for Better Record Keeping and Analytics
By regularly printing and analyzing your end of day reports, you can gain valuable insights into your shipping activity and find ways to optimize your processes. Are there certain days or times when you have more packages to send out? Are there patterns in the types of packages you're shipping? Are there areas where you can save on shipping costs? These are just a few of the questions that your end of day reports can help answer.
Best Practices for Storing and Organizing Your Printed End of Day Reports
It's important to keep your printed end of day reports organized and easily accessible for future reference. Here are a few best practices to follow:
- Keep all your reports stored in a designated folder or binder.
- Label each report with the date range and any relevant notes.
- Back up your digital copies of the reports to a cloud-based storage service or external hard drive.
- Regularly review and analyze your reports to identify any areas for improvement or cost savings opportunities.
Printing two end of day reports in UPS Worldship is a simple but important step in ensuring that your shipping processes are running smoothly. By following the steps outlined in this article, customizing your reports to meet your specific needs, and regularly analyzing your data, you can optimize your shipping operations and save time and money in the long run.
