If you regularly ship packages with UPS, you may have encountered additional handling charges. These surcharges are an extra fee applied to packages that require special handling, exceeding the standard weight, size or shape limits set by UPS. In this article, we will explore everything you need to know about the cost of UPS additional handling charges, how they are calculated, and how to avoid them.
What are UPS Additional Handling Charges?
UPS additional handling charges are fees levied on top of regular shipping rates when packages require special handling, such as being unusually heavy, large, or oddly shaped. These charges can significantly increase the cost of shipping, particularly for small businesses or individuals who frequently ship bulky items.
It is important to note that UPS additional handling charges can vary depending on the destination of the package. For example, if the package is being shipped internationally, additional handling charges may be higher due to customs regulations and requirements. It is always recommended to check with UPS for specific information on additional handling charges for your particular shipment.
To avoid additional handling charges, it is best to ensure that packages are properly packaged and labeled. This includes using sturdy boxes, securing loose items, and clearly labeling any fragile items. By taking these precautions, you can help ensure that your package arrives safely and without any additional fees.
When are UPS Additional Handling Charges Applied?
UPS additional handling charges are applied when any package exceeds the standard size and weight limits set forth by UPS. These limits differ depending on whether you are shipping domestic or international packages. In the US, the standard weight limit for a package is 70 pounds, while the maximum length for a package is 108 inches. In contrast, international packages are subject to stricter weight and size limits, with the maximum weight being 150 pounds and the maximum length being 165 inches.
It is important to note that UPS additional handling charges may also be applied if a package requires special handling due to its contents. For example, if a package contains hazardous materials or fragile items that require extra care, additional handling charges may be added to the shipping cost.
To avoid unexpected additional handling charges, it is recommended to carefully measure and weigh your packages before shipping. If you are unsure whether your package will be subject to additional handling charges, you can check UPS's website or contact their customer service for more information.
Factors that Affect UPS Additional Handling Charges
Several factors affect the cost of UPS additional handling charges. The most obvious factor is the weight and size of the package. However, other less obvious factors can also result in additional handling fees, including irregular shapes, inadequate packaging or labelling, and the fragility of the contents.
Another factor that can affect UPS additional handling charges is the destination of the package. If the package is being shipped to a remote or hard-to-reach location, additional handling fees may apply. Additionally, if the package requires special handling, such as refrigeration or hazardous materials handling, extra charges may be added. It is important to carefully consider all of these factors when shipping packages with UPS to avoid unexpected fees.
Types of Packages that Incur UPS Additional Handling Charges
Several package types incur additional handling fees. These include large or oversized packages, odd-shaped packages, packages with protruding edges, cylindrical items, and fragile packages. In general, any package that requires special handling beyond the standard procedures set by UPS will likely incur additional handling charges.
It is important to note that the weight of a package can also impact whether or not it incurs additional handling charges. Packages that weigh over 70 pounds may be subject to these fees, as they require extra care and attention during the shipping process.
Additionally, packages that contain hazardous materials, such as chemicals or batteries, may also incur additional handling charges. This is due to the extra precautions that must be taken to ensure the safety of both the package and those handling it.
How to Avoid UPS Additional Handling Charges
One of the most effective ways to avoid UPS additional handling charges is to ensure that you pack your items properly. This means choosing the right size and type of box, selecting adequate cushioning materials such as bubble wrap or packing peanuts, and labelling your package correctly with the correct address, weight and dimensions. If you need to ship oversized items or irregularly shaped packages, consider using a freight or LTL service instead of a standard parcel service.
Another way to avoid UPS additional handling charges is to use UPS's own packaging options. UPS offers a variety of boxes and envelopes that are specifically designed to meet their shipping requirements and avoid additional handling fees. These packaging options are available for purchase on the UPS website or at UPS stores.
It's also important to note that UPS additional handling charges can vary depending on the destination and the type of package being shipped. To avoid any surprises, it's a good idea to check UPS's website or contact their customer service to get an estimate of the total shipping cost, including any additional handling charges, before you send your package.
How to Calculate UPS Additional Handling Charges
Calculating UPS additional handling charges depends on the size and weight of your package and the type of handling required. For example, a package exceeding the standard weight limit may incur an additional handling charge of $25. Similarly, a package with a length greater than 96 inches may incur an oversize charge of $140. You can estimate the cost of additional handling charges by using the UPS online shipping calculator or contacting your local UPS representative.
It is important to note that UPS may also apply additional handling charges for packages that require special handling due to their contents, such as hazardous materials or fragile items. These charges can vary depending on the specific requirements for handling and transporting the package safely. To avoid unexpected charges, it is recommended to properly package and label your items according to UPS guidelines and regulations.
Common Misconceptions about UPS Additional Handling Charges
One of the most common misconceptions surrounding UPS additional handling charges is that they only apply to overweight packages. However, this is not true, as other factors such as irregular shapes or inadequate packaging can also trigger additional handling charges. Some people also assume that UPS additional handling charges are negotiable. However, like most shipping fees, UPS additional handling charges are a standard fee that cannot be negotiated or waived.
Another common misconception about UPS additional handling charges is that they are only applied to commercial shipments. However, this is not true, as residential shipments can also be subject to additional handling charges if they meet the criteria. It is important to note that UPS provides guidelines for packaging and shipping, and failure to follow these guidelines can result in additional handling charges. Therefore, it is important to properly package and label your shipments to avoid any unexpected fees.
Comparing UPS Additional Handling Charges with Other Carriers' Fees
Although UPS additional handling charges can be a significant expense, they are not unique to the carrier. Other major carriers such as FedEx and USPS also have additional handling charges that apply to packages that require special handling. While the exact fees may differ, the principle remains the same: packages that require extra time and effort to handle will result in an additional fee.
It is important to note that the criteria for what constitutes a package that requires special handling may vary between carriers. For example, UPS defines a package as requiring additional handling if it weighs over 70 pounds, has a length greater than 48 inches, or has a second-longest side greater than 30 inches. FedEx, on the other hand, considers a package to require additional handling if it weighs over 50 pounds or has a length greater than 48 inches. Understanding the specific criteria for each carrier can help shippers avoid unexpected fees.
In addition to additional handling charges, carriers may also have other fees that apply to certain packages. For example, both UPS and FedEx have surcharges for packages that are oversized or have non-standard packaging. It is important for shippers to be aware of all potential fees and surcharges when comparing shipping options and selecting a carrier.
Tips for Negotiating Lower UPS Additional Handling Charges
As mentioned earlier, it is not possible to negotiate or waive UPS additional handling charges. However, you can take steps to reduce these fees by optimising your packaging and shipping practices. Additionally, you can consider using a third-party logistics provider who specialises in freight or LTL shipments, as they may be able to offer competitive pricing on larger or oversized items.
Another way to potentially reduce UPS additional handling charges is to consider using alternative carriers. While UPS is a popular choice for many businesses, other carriers such as FedEx, DHL, and USPS may have different policies and fees for handling oversized or irregularly shaped packages. It's worth exploring your options and comparing pricing to see if switching carriers could save you money on additional handling charges.
Case Study: Impact of UPS Additional Handling Charges on Small Businesses
For small businesses that rely on shipping to deliver their goods, UPS additional handling charges can have a significant impact on their bottom line. These extra fees can eat into profit margins and make it difficult to remain competitive with larger businesses that may have more favourable shipping rates and discounts. As such, it is imperative for small businesses to optimise their packaging and shipping practices to avoid incurring additional handling fees whenever possible.
One way small businesses can avoid UPS additional handling charges is by using appropriate packaging materials. For example, using sturdy boxes and ensuring that items are properly cushioned and secured can help prevent damage during transit, which can lead to additional handling fees. Additionally, small businesses can consider using alternative shipping carriers that may offer more affordable rates and fewer additional fees.
Another factor to consider is the size and weight of packages. UPS charges additional handling fees for packages that exceed certain size and weight limits. Small businesses can avoid these fees by ensuring that packages are within the specified limits and by using appropriate packaging materials to prevent packages from becoming too bulky or heavy. By taking these steps, small businesses can reduce their shipping costs and remain competitive in their respective markets.
Future Trends and Predictions for UPS Additional Handling Charges
As e-commerce continues to grow and more customers demand fast, efficient delivery, it is likely that the number of packages requiring special handling will increase. As such, UPS and other carriers may adjust their additional handling fees to reflect the higher demand for special handling. Small businesses and individuals who frequently ship oversized or irregularly-shaped packages should keep an eye on these trends and adjust their shipping practices accordingly to avoid unnecessary costs.
Conclusion
In conclusion, UPS additional handling charges can significantly increase the cost of shipping for businesses and individuals who ship oversized or irregularly-shaped packages. While these fees may seem frustrating, they are a fact of life when it comes to shipping and logistics. The best way to avoid additional handling fees is to be proactive in your packaging and shipping practices, ensuring that you pack your items properly and choose the right carrier and service level for your needs.
