How to Use Benchmarking to Negotiate Better Shipping Rates with OnTrac

In today’s globalized economy, businesses need to constantly innovate and improve their shipping strategies to remain competitive and profitable. One critical aspect of this is negotiating better shipping rates with carriers like OnTrac, which can have a significant impact on a business’s bottom line. Fortunately, one powerful tool businesses can use to achieve this is benchmarking. In this article, we will explore what benchmarking is, why it is important for shipping rates negotiations, and how businesses can use it to optimize their shipping strategy with OnTrac.

What is Benchmarking and Why is it Important for Shipping Rates Negotiation?

Simply put, benchmarking is the process of comparing one’s business processes and performance metrics to those of industry peers or best-in-class organizations, with the goal of identifying areas for improvement and implementing best practices. In the context of shipping rates negotiations, benchmarking involves analyzing your shipping data and comparing it to OnTrac’s rates and performance metrics, as well as those of other carriers, to identify opportunities for cost savings and service improvements. By benchmarking your shipping strategy, you can gain a better understanding of how your rates and services compare to those of your competitors, and use this information to negotiate better rates with OnTrac.

Benchmarking can also help you identify areas where you may be overpaying for shipping services or where you may be experiencing service issues that are impacting your bottom line. By analyzing your shipping data and comparing it to industry benchmarks, you can pinpoint areas where you can make changes to improve your shipping strategy and reduce costs.

Another benefit of benchmarking is that it can help you stay up-to-date with industry trends and changes. By regularly benchmarking your shipping strategy, you can stay informed about new carriers, services, and technologies that may be available to you, and make informed decisions about how to optimize your shipping operations.

Understanding OnTrac Shipping Rates and How They Compare to Other Carriers

Before you can effectively benchmark your shipping strategy with OnTrac, it’s important to have a good understanding of their rates and services. OnTrac is a regional carrier that specializes in delivering packages within the western United States, with a focus on speed and reliability. Their rates are generally lower than those of national carriers like FedEx and UPS, particularly for shipments within their service area. However, OnTrac may not be the best option for all businesses, depending on their shipping volume, destination, and service requirements. By benchmarking OnTrac’s rates and services against those of other carriers, you can determine whether they are the best fit for your business, and identify areas where you can negotiate better rates or service levels.

It’s also important to note that OnTrac offers a variety of shipping options, including ground, overnight, and two-day delivery. They also provide specialized services such as signature confirmation and Saturday delivery. However, these additional services may come at an extra cost. It’s important to weigh the benefits of these services against the added expense to determine if they are necessary for your business needs. By understanding OnTrac’s rates and services, as well as those of other carriers, you can make an informed decision about which shipping provider is the best fit for your business.

Steps to Conduct a Successful Benchmarking Analysis for Your Business

To conduct a successful benchmarking analysis for your shipping strategy with OnTrac, there are several key steps you should follow:

  1. Gather your shipping data: Collect data on your shipping volumes, destinations, and service levels, as well as your costs and service levels with OnTrac and other carriers.
  2. Identify benchmarking metrics: Determine which performance metrics are most relevant to your business and industry, such as cost per shipment, transit time, delivery success rate, and customer satisfaction.
  3. Compare your data to benchmarks: Use available industry benchmarks, as well as data from your competitors and best-in-class organizations, to compare your performance metrics to those of other businesses.
  4. Identify gaps and opportunities: Identify areas where your performance lags behind the benchmarks, as well as areas where you outperform the benchmarks and can leverage your strengths.
  5. Develop an action plan: Use the insights from your benchmarking analysis to develop an action plan for improving your shipping strategy, whether that involves negotiating better rates with OnTrac or other carriers, optimizing your service levels, or exploring new shipping options.

Once you have developed an action plan, it is important to implement it effectively. This may involve working closely with your shipping partners, such as OnTrac, to ensure that your new strategies are aligned with their capabilities and service offerings. It may also involve training your staff on new processes and procedures, and monitoring your performance metrics closely to ensure that you are achieving your desired outcomes.

Finally, it is important to regularly review and update your benchmarking analysis to ensure that it remains relevant and effective. This may involve revisiting your data collection methods, refining your benchmarking metrics, or exploring new sources of industry data and best practices. By staying up-to-date with the latest trends and insights in your industry, you can continue to optimize your shipping strategy and stay ahead of the competition.

Tips on Gathering and Analyzing OnTrac Shipping Data for Benchmarking

When gathering and analyzing your shipping data for benchmarking with OnTrac, there are several key tips to keep in mind:

  • Collect as much data as possible, including historical data, to get a comprehensive picture of your shipping strategy and performance.
  • Categorize your data by shipping volume, destination, service level, and other relevant factors, to identify trends and patterns.
  • Use visualization tools like charts and graphs to make it easier to see how your performance metrics compare over time and across carriers.
  • Keep your data up-to-date and accurate, and be aware of any changes to OnTrac’s rates or services that may impact your benchmarking analysis.

Another important tip to consider when gathering and analyzing OnTrac shipping data for benchmarking is to compare your performance metrics against industry standards and best practices. This can help you identify areas where you may be falling behind or excelling, and make adjustments to your shipping strategy accordingly. Additionally, consider collaborating with other businesses in your industry to share data and insights, and gain a more comprehensive understanding of how your shipping performance compares to others in your field.

Identifying Key Performance Indicators (KPIs) for OnTrac Shipping Rates Benchmarking

When benchmarking your shipping rates with OnTrac, there are several key performance indicators (KPIs) that you should focus on, including:

  • Cost per shipment: How much you pay OnTrac per shipment, compared to other carriers and industry benchmarks.
  • Transit time: How long it takes OnTrac to deliver your shipments, compared to other carriers and industry benchmarks.
  • Delivery success rate: How often OnTrac successfully delivers your shipments on-time, without damage or loss.
  • Customer satisfaction: How satisfied your customers are with OnTrac’s service, compared to other carriers and industry benchmarks.

It is important to note that these KPIs may vary depending on your specific business needs and goals. For example, if you prioritize fast delivery over cost savings, transit time may be a more important KPI for you to focus on. Additionally, it may be helpful to track KPIs over time to identify trends and areas for improvement in your shipping strategy.

How to Use Benchmarking Results to Negotiate Better OnTrac Shipping Rates

Once you have conducted your benchmarking analysis and identified opportunities for improvement in your shipping strategy with OnTrac, the next step is to use this information to negotiate better rates with them. Here are some tips for doing so:

  • Highlight areas where OnTrac’s rates or services are lagging behind industry benchmarks or your competitors, and provide evidence to support your claims.
  • Be specific about the improvements you would like to see, and how these changes will benefit both your business and OnTrac.
  • Be prepared to negotiate on multiple fronts, including rates, service levels, and contract terms.
  • Consider enlisting the help of a third-party logistics provider (3PL) or shipping consultant to assist you in the negotiation process.

Another important factor to consider when negotiating with OnTrac is your shipping volume. If you are a high-volume shipper, you may have more leverage to negotiate better rates and terms. Make sure to provide data on your shipping volume and emphasize the value your business brings to OnTrac.

It’s also important to keep in mind that negotiations with OnTrac should be an ongoing process. As your business grows and your shipping needs change, you should continue to evaluate your shipping strategy and benchmark your rates against industry standards. This will help you identify new opportunities for improvement and ensure that you are always getting the best possible rates and service from OnTrac.

Best Practices for Communicating with OnTrac and Negotiating Shipping Rates

When communicating with OnTrac and negotiating shipping rates, there are several best practices to keep in mind:

  • Be courteous and professional in all your interactions, even if you are dissatisfied with OnTrac’s rates or services.
  • Be prepared to provide supporting data and documentation to back up your claims and requests.
  • Be persistent, but also flexible and willing to compromise, to find a mutually beneficial solution.
  • Consider establishing a long-term relationship with OnTrac, based on transparency, trust, and open communication.

It is also important to stay up-to-date with OnTrac’s policies and procedures, as they may change over time. This can help you anticipate any potential issues or challenges that may arise during the negotiation process. Additionally, it may be helpful to research and compare OnTrac’s rates and services with those of other shipping providers, to ensure that you are getting the best possible deal for your business.

How to Evaluate the Success of Your Negotiations Using Benchmarking Metrics

Once you have negotiated better shipping rates with OnTrac, it’s important to evaluate the success of your efforts using benchmarking metrics. Here are some key metrics to track:

  • Cost savings: How much money you have saved on shipping costs, compared to your previous rates and industry benchmarks.
  • Service improvements: How your performance metrics, such as transit time and delivery success rate, have improved as a result of the new rates or services.
  • Customer satisfaction: How your customers perceive the new rates or services, and whether they are more satisfied with your shipping strategy overall.

Leveraging Benchmarking Insights to Optimize Your Shipping Strategy with OnTrac

Benchmarking is an ongoing process, and businesses should continue to monitor their performance metrics and compare them to industry benchmarks and best practices on a regular basis. By leveraging the insights from your benchmarking analysis, you can optimize your shipping strategy with OnTrac and other carriers, and stay ahead of the competition in today’s dynamic and ever-changing business environment.

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