Understanding UPS Additional Handling Fees
As an online seller or business owner, shipping your products to customers is essential for operations. Ensuring packages arrive safely and on time helps avoid customer complaints or refunds. However, shipping large packages over 130 inches may incur additional handling fees from UPS.
What is UPS Additional Handling?
UPS Additional Handling is a surcharge applied to packages requiring special handling in the sorting and delivery process. This fee is charged on top of the regular shipping cost and can significantly increase shipping expenses. UPS imposes these fees to offset the additional operating costs incurred when handling packages that are large, bulky, or awkwardly shaped.
What Qualifies as a Package Over 130 Inches?
A package exceeding 130 inches in length and girth (2 x width + 2 x height) qualifies for UPS Additional Handling fees. This includes packages that are heavy, irregular in shape, or challenging to handle due to their contents or packaging.
UPS has specific guidelines for packaging and labeling these types of packages. Proper labeling with "OVERSIZE" or "OVER MAXIMUM LIMITS" is required. Additionally, the package must withstand the weight and handling requirements of the shipping process.
Understanding the Cost of UPS Additional Handling Fees
The UPS Additional Handling fee varies based on package weight and size. For packages exceeding 70 pounds or 130 inches in length and girth, the fee is typically $24.00 per package. This fee is in addition to the regular shipping cost and can significantly impact overall shipping expenses.
According to UPS's [official fee schedule](https://www.ups.com/us/en/help-centers/fees.page), additional handling fees are part of their strategy to manage oversized shipments effectively. It's important to regularly check for any updates to these fees to ensure accurate shipping cost calculations.
Factors Influencing Additional Handling Fees
Several factors contribute to the additional handling fees charged for packages:
- Package Weight: Packages over 70 pounds require special handling.
- Package Size: Packages exceeding the maximum size limit of 130 inches incur additional fees.
- Package Contents: Fragile, bulky, or irregular-shaped items may require extra care during shipping.
- Packaging Quality: Inadequately packed or secured packages can cause damage to other packages or UPS sorting equipment.
Additionally, the destination of the package can influence fees. Shipping to remote or hard-to-reach locations may require extra transportation, resulting in higher fees. It's important to verify with UPS if your package destinations fall into this category and factor in any additional costs.
Avoiding Additional Handling Fees
To prevent additional handling fees, it's essential to accurately measure and weigh packages before shipping with UPS:
How to Measure Your Package
Use a tape measure to determine the length and girth of your package. Add the length to the girth (length + 2 x width + 2 x height). If the total is less than 130 inches, additional handling fees do not apply.
For irregularly shaped packages, measure the longest points of length, width, and height to calculate the total dimensional weight.
If shipping internationally, check the dimensional weight restrictions of the destination country, as some have lower limits or additional fees.
Tips for Reducing the Risk of Additional Handling Charges
- Use Appropriate Packaging: Utilize sturdy boxes and cushioning materials like bubble wrap or packing peanuts.
- Accurate Labeling: Clearly label packages with correct weight and dimensions.
- Avoid Overpacking: Prevent packages from exceeding the maximum girth by packing items efficiently.
- Use UPS's Shipping Calculator: Estimate shipping costs, including potential handling fees, using UPS's [online tools](https://www.ups.com/us/en/shipping/tools/calculators.page).
Additionally, selecting the right UPS shipping service—such as Ground, Air, or International services—can help avoid unexpected charges.
Common Mistakes Leading to Additional Handling Charges
- Using flimsy or weak boxes that are easily damaged during shipping.
- Sealing packages with inadequate tape, causing them to open in transit.
- Insufficient padding or cushioning, leading to item damage.
- Incorrectly labeling package weight and dimensions.
Furthermore, not securing loose items within the package can cause shifting and damage during transit. Compliance with UPS shipping regulations and restrictions, such as proper labeling for hazardous materials, is also crucial to avoid additional fees.
Proper Packaging and Labeling for UPS Shipping
To avoid additional handling fees, correctly packing and labeling large packages is essential:
- Use Sturdy Boxes: Choose a corrugated box suitable for the weight and size of your item.
- Protect Items: Wrap items in bubble wrap or packing foam to safeguard them during transit.
- Fill Empty Spaces: Use packing peanuts, air pillows, or crumpled kraft paper to prevent items from shifting.
- Accurate Labels: Clearly label the package with correct weight, dimensions, and shipping address.
If shipping fragile items, consider double-boxing or using reinforced tape for added security. For valuable items, purchasing additional insurance through UPS can provide protection against damage or loss.
Choosing the appropriate UPS shipping method—Ground, Air, or Freight—based on your needs and budget can also help prevent unexpected fees. Learn more about UPS's [freight services](https://www.ups.com/us/en/services/freight.page) to find the best option for your shipping requirements.
Calculating Shipping Costs with UPS
To determine the total cost of shipping a large package with UPS, consider the following factors:
- Package Weight and Size: Heavier and larger packages cost more to ship.
- Destination and Distance: Longer distances and remote locations may incur higher fees.
- UPS Service Type: Different services, such as Ground, 2nd Day Air, or Next Day Air, have varying costs.
- Additional Handling Fees: Fees applicable to oversized or special packages.
Using UPS's [online shipping calculator](https://www.ups.com/us/en/ship/calculate.page), you can estimate the total shipping cost, including any potential additional handling fees, that may apply to your package.
In conclusion, UPS Additional Handling fees can significantly increase shipping costs for large packages over 130 inches. By following these tips and best practices, businesses can reduce the risk of unexpected fees and ensure packages arrive safely and on time.
Additionally, UPS offers various insurance options to protect your package during transit. It is advisable to consider purchasing insurance for valuable or fragile items to ensure coverage in case of any damage or loss during shipping.
