Do UPS Labels Expire? What You Need to Know

Do UPS Labels Expire? What You Need to Know

If you regularly ship packages using UPS, you may have wondered whether or not the labels you use expire. This is an important question to ask because using expired labels can lead to delays, increased costs, and even lost packages. In this article, we will cover everything you need to know about UPS labels, including their expiration dates, the factors that affect their lifespan, and what to do if you have an expired label. Read on to learn more!

Understanding the Basics: What is a UPS Label?

For those new to shipping with UPS, a label is a sticker that you affix to your package to identify it for delivery. The label contains information like the recipient’s address, package weight, and shipping service type. A UPS label can be printed using a variety of methods, including a label printer, UPS shipping software, or through the UPS website. It is important to note that UPS labels also include a unique tracking number, which allows both the sender and recipient to track the package’s progress throughout the shipping process. This tracking number can be entered on the UPS website or through the UPS mobile app to get real-time updates on the package’s location and estimated delivery date.

Additionally, UPS labels may also include special instructions or requirements for the package, such as “fragile” or “perishable” markings. These instructions help ensure that the package is handled properly and arrives at its destination in good condition. It is important to carefully review and follow any special instructions when preparing a UPS label to avoid any delays or damage to the package during shipping.

The Importance of Expiration Dates on Shipping Labels

UPS labels typically come with an expiration date printed on them. This is an important date to pay attention to because it signifies when the label is no longer valid. Using an expired label can lead to delays, additional fees, or even lost packages. It is important to always use a label that is within its expiration date to ensure a smooth and successful delivery process.

It is also important to note that the expiration date on a shipping label is not the same as the expiration date on the package itself. The label expiration date is based on the adhesive and printing technology used to create the label, while the package expiration date is based on the contents of the package. It is crucial to check both expiration dates to ensure that the package is still safe to ship and that the label is still valid.

How Long Do UPS Labels Last?

The lifespan of a UPS label can vary, but typically, they last for around six months from the date they are printed. However, this can be affected by a range of factors such as temperature, humidity, and exposure to light. It is therefore important to properly store your labels to ensure they last as long as possible.

One way to ensure the longevity of your UPS labels is to store them in a cool, dry place away from direct sunlight. This will help to prevent any damage caused by exposure to heat or light. Additionally, it is important to avoid folding or creasing the labels, as this can cause them to peel or become unreadable.

If you need to use a label that is past its expiration date, it is recommended to print a new one to ensure that it will be scannable and readable by the UPS system. Using an expired label can result in delays or even the loss of your package, so it is best to err on the side of caution and print a fresh label.

Factors That Affect the Expiration of UPS Labels

As mentioned, there are several factors that can affect the lifespan of a UPS label. For example, keeping labels in a humid environment can cause them to peel or smudge, rendering them useless. Similarly, exposing labels to direct sunlight can cause the ink to fade and make the label difficult to read. It is important to keep your labels in a dry, cool, and dark place to ensure they last as long as possible.

In addition to environmental factors, the type of printer and ink used can also impact the expiration of UPS labels. Some printers and inks may not be compatible with UPS labels, causing the ink to smudge or the label to peel. It is important to use a printer and ink that are recommended by UPS to ensure the labels are printed correctly and have a longer lifespan.

Can You Still Use Expired UPS Labels?

Using an expired UPS label is not recommended. While the label may still be readable, it may not scan correctly and could cause delays in delivery or even fail to deliver at all. Additionally, if UPS detects an expired label, they may require you to purchase a new one or charge you extra fees for using an invalid label.

It is important to note that UPS labels have an expiration date for a reason. The information on the label, such as the shipping address and package weight, may no longer be accurate after the expiration date. This can lead to further delays or even misdelivery of the package.

If you find yourself with expired UPS labels, it is best to dispose of them properly and order new ones. This will ensure that your packages are delivered on time and without any additional fees or complications.

Risks of Using Expired UPS Labels

The risks of using expired UPS labels include delays, additional fees, and lost packages. A package with an expired label may be returned to the sender, and if the package is time-sensitive, this can cause significant problems. It is therefore important to ensure that you use a valid, unexpired label for all of your shipments.

Additionally, using an expired UPS label can also result in the package being held in customs for an extended period of time. This can cause frustration for both the sender and the recipient, as well as potentially impacting the contents of the package if they are time-sensitive or perishable. It is important to regularly check the expiration dates of your UPS labels and order new ones in advance to avoid any potential issues.

How to Check the Expiration Date on Your UPS Label

To check the expiration date on your UPS label, simply look at the bottom of the label. You should see a date in the format of MM/DD/YYYY. This signifies the last day that the label is valid for use.

It is important to note that if the expiration date on your UPS label has passed, you will need to create a new label in order to ship your package. Attempting to use an expired label may result in your package being returned to you or delayed in transit. It is recommended to always check the expiration date before using a UPS label to avoid any issues with shipping.

Tips for Properly Storing Your UPS Labels

To ensure that your UPS labels last as long as possible, it is important to store them properly. Keep them in a dry, cool, and dark place, away from any sources of heat or humidity. You may also want to consider storing them in a plastic bag or container to protect them from exposure to light or moisture.

Another important factor to consider when storing your UPS labels is to keep them away from any chemicals or solvents. These substances can cause the labels to fade or become unreadable over time. It is also recommended to avoid storing them near any sharp objects or surfaces that could scratch or damage the labels.

If you have a large number of UPS labels to store, it may be helpful to organize them by date or order number. This can make it easier to locate the label you need when it comes time to use it. Additionally, if you have labels that are no longer needed, it is important to dispose of them properly to protect any sensitive information that may be on them.

How to Order New UPS Labels

If you need to order new UPS labels, you can do so through the UPS website or by contacting their customer service department. You may also be able to purchase them from third-party vendors, but it is important to make sure that they are genuine UPS labels to ensure a smooth delivery process.

When ordering UPS labels through the UPS website, you will need to create an account and provide your shipping information. You can choose from a variety of label sizes and types, including thermal and adhesive labels. The website also allows you to track your order and view your order history.

If you prefer to order by phone, you can contact UPS customer service at their toll-free number. They will assist you in placing your order and answer any questions you may have about the label options. Keep in mind that there may be additional fees for ordering over the phone.

Alternatives to Using UPS Labels

If you are unable to use a UPS label, there are other options available to you. For example, you could use a label from another shipping provider, such as FedEx or USPS. Alternatively, you could print your own label using a regular label printer and attach it to your package. However, it is important to ensure that any label you use contains all of the necessary information for delivery to avoid any issues.

Another alternative to using UPS labels is to use a digital label. With a digital label, you can create and print your label online, without the need for a physical label. This can be a convenient option for those who frequently ship packages and want to save time and resources. However, it is important to ensure that the digital label contains all of the necessary information for delivery, just like a physical label.

Overall, it is important to always use a valid, unexpired label when shipping with UPS. By following the tips outlined above, you can ensure that your labels last as long as possible and avoid any delays or additional fees. If you do find yourself with an expired label, it is best to order a new one to avoid any potential problems in the delivery process.