How to Print UPS Tracking and Cost at the Bottom of UPS Labels in Worldship

How to Print UPS Tracking and Cost at the Bottom of UPS Labels in WorldShip

As a business owner who frequently ships packages using UPS, you may already know that recording tracking numbers and shipping costs is important. Including this information on your labels can further improve organizational efficiency and customer satisfaction. In this article, we will show you how to print UPS tracking and cost at the bottom of UPS labels using WorldShip.

Why Printing UPS Tracking and Cost on Labels is Important

Printing UPS tracking and cost on labels is essential for accurate record-keeping. Recording tracking numbers allows you to monitor the status of each package, which helps with inventory control, customer service, and tracking any lost packages. Similarly, including shipping costs on labels allows you to track expenses and calculate profits accurately. This information can be used to:

• Analyze delivery costs
• Optimize shipping methods
• Adjust prices accordingly

Additionally, printing UPS tracking and cost on labels improves the efficiency of your shipping process. By having all the necessary information on the label, you can avoid errors and delays that can occur when manually entering tracking numbers or shipping costs. This can save you time and money in the long run, as well as improve customer satisfaction by ensuring timely and accurate deliveries.

Moreover, including tracking numbers and shipping costs on labels helps comply with regulatory requirements, especially in industries with strict regulations like healthcare and pharmaceuticals. This ensures you meet requirements and avoid potential legal issues or fines.

Setting Up Your WorldShip Software

Before printing UPS tracking and cost on labels in WorldShip, there are a few prerequisites:

1. Ensure your WorldShip software is updated to the latest version. Check for updates by selecting Help > Support Center > Check for Updates.
2. Create your UPS account credentials in WorldShip. This includes your UPS account number, found on your billing statement. Go to Tools > System Preferences > Account Number and enter your account information.

After setting up your account information, customize your WorldShip settings to fit your business needs. This includes:

• Setting up default shipping options, such as package weight and dimensions
• Selecting preferred shipping services
• Setting up shipment alerts to receive notifications when packages are delivered or encounter issues during transit

WorldShip also offers integration with other software and systems like QuickBooks and SAP. To set up integrations, go to Tools > System Preferences > Integration and select the software or system you wish to integrate with.

Configuring Your Label Settings in WorldShip

After setting up your account, configure your label settings in WorldShip by going to Tools > System Preferences > Labels and selecting the label format and size that works best for your requirements. You can choose from a variety of options, from standard to customized labels, and adjust the margins and layout of your labels.

Make sure the selected label format matches the label stock you are using and is compatible with your printer. Save your label settings as a template for future use, making it easier to print labels quickly and efficiently. If you encounter any issues, contact customer support for assistance.

Choosing the Right Label Format for Printing

Choosing the right label format ensures your printed labels contain all necessary information. For example, if you need to include shipping costs, select a label that offers a line for this information. Consider the following:

• The size of the label: Choose a smaller label if you have limited space or a larger label if visibility is important.
• The printing method: Ensure the label format is compatible with your printing method (e.g., thermal transfer or direct thermal printing).

Adding Tracking Numbers to Your Labels

To add tracking numbers to your labels in WorldShip, go to the Advanced tab and select the Tracking and Billing options. Enter the tracking number for each of your packages in the Tracking Number field. The tracking number will be automatically printed on the label along with other shipping information.

Having tracking numbers on your labels is crucial for both you and your customers. It allows you to keep track of your packages and ensure they are delivered on time. Additionally, customers can use the tracking number to monitor the progress of their shipment and plan accordingly.

For international shipments, some countries require tracking numbers for customs clearance. Adding tracking numbers to your labels helps avoid delays or issues with customs and ensures a smooth delivery process.

Including Shipping Costs on Your Labels

If you need to include shipping costs on your labels, go to the Advanced tab and select the Billing and Cost options. Enter the cost of each shipment in the Shipment Cost field. This information will be printed on the label along with other billing details.

Accurately calculate and include shipping costs to avoid confusion or disputes with customers. Factor in any additional fees or surcharges, such as insurance or expedited delivery. Providing clear and transparent billing information helps build trust and loyalty with your customers.

Customizing Label Layout and Design

You can customize the layout and design of your labels in WorldShip, including adding logos, graphics, and other branding elements. Adjust the font size and color for readability and aesthetic appeal. WorldShip offers various label sizes and formats to fit your shipping needs, including options for printing labels with barcodes, tracking numbers, and other important information. Select the orientation that best fits your packaging (landscape or portrait).

Troubleshooting Common Issues with Printing Labels in WorldShip

If you encounter any issues while printing labels in WorldShip, follow these troubleshooting steps:

1. Ensure your printer is properly connected and turned on.
2. Check that your label printer is selected in the Printer Setup section of the System Preferences menu.
3. Ensure the label format you are using is compatible with your label printer. Restart your computer and printer if issues persist. Check for software updates for both WorldShip and your label printer. Clear the print queue and try printing again. Contact customer support for further assistance if needed.

Tips for Improving Label Printing Efficiency and Accuracy

Consider using a label printing software that integrates with WorldShip to improve your printing efficiency and accuracy. Features may include automated label printing, batch printing, and address verification tools. Always double-check your label information before printing.

Use a label printer that can handle larger rolls of labels to reduce the frequency of label roll changes and save time. Consider using pre-printed labels for commonly shipped items to further streamline the printing process. Maintain your label printer regularly to ensure optimal performance and avoid unexpected downtime.

Integrating UPS Tracking and Cost with Other Business Tools and Systems

Improve your business processes by integrating UPS tracking and cost with other business tools and systems, including:

• Your e-commerce platform for real-time shipment updates
• Inventory management software to track stock levels
• Accounting software to accurately track shipping expenses and allocate costs to specific orders or customers

Comparing WorldShip Label Printing to Other Shipping Options

Compare WorldShip label printing to other shipping options to ensure it is the right fit for your business. Alternatives may include third-party shipping software, online shipping platforms, or printing labels directly from your e-commerce platform.

In conclusion, printing UPS tracking and cost on your labels is essential for organizing your shipping process. With WorldShip, it’s easy to add these details to your labels, customize your label layouts, and troubleshoot any issues. By following the steps outlined in this article, you can improve your shipping efficiency and accuracy and enhance your overall customer experience. However, WorldShip may not be the best fit for all businesses, especially those primarily shipping internationally or with a small volume of shipments. Consider your specific needs when choosing a shipping solution.